Case note drafting, spoken
VozNotes turns a spoken debrief into a structured, seven-section case note draft — one you review, correct and sign off yourself. Nothing is filed until you say so.
No account required. Nothing is saved to a server database.
How it works
Nothing is filed automatically — a case note only counts once you've reviewed and confirmed it yourself. Start a note from Session Details, then talk naturally about the visit.
Add the session basics — participant reference, support item, location — then speak naturally about the visit. No forms to fill in first, no need to sound formal.
Your words are transcribed, the app asks a follow-up question if something's missing, then drafts a structured case note you can edit section by section before it's final.
Confirm it's accurate, add your signature, and it's done — signed, saved to your device, and ready to export whenever you need it.
Export
Turn a completed note into a clean PDF and hand it off through your phone's own share sheet — AirDrop, Mail, Messages or Save to Files. Nothing about the export is stored by the app.
Before you file it
Every draft is scored against the same checklist — so you catch a gap while you can still remember the visit, not three weeks later at audit time.
Anything left blank in a required section gets flagged before you sign off.
A prompt to double-check details that look inconsistent with what you recorded.
Plain, professional, objective language — not verbatim transcript.
Mismatched details between sections are called out for your review.
Checked against the basics your documentation is expected to cover.
This is a drafting aid, not a compliance guarantee. VozNotes isn't endorsed or certified by the NDIS Commission or any regulator — the final judgement is always yours.
All notes, at a glance
Pin the notes you're mid-way through, search old ones by reference, worker or date, and pick up a recording where you left off — even from the car between visits.
Privacy by design
VozNotes only asks for a first name, initials, or a reference you choose — never a surname, NDIS number, date of birth or address. That's not a setting you turn on; it's how the fields are built.
Recordings are deleted automatically once transcribed — success or failure.
Raw transcripts and follow-up answers are cleared once a note is signed off.
Completed notes stay on your device — never synced to a server database.
Delete a note, a participant's notes, or the whole app's data, any time from Settings.
Session text is sent to third-party AI providers solely to transcribe and draft your note. See the full Privacy Policy in the app for what's shared and why.
Who it's for
Used by support workers and care professionals across settings — including, but not limited to, NDIS-funded supports.
Important: VozNotes is a general-purpose drafting aid. It is not built for, endorsed by, or certified by the NDIS or any other scheme or regulator, and it doesn't guarantee compliance, audit readiness, or funding approval. Every note is a draft until you review and sign it off — you remain responsible for its accuracy and for filing it in your organisation's approved system.
Get started
Free to download. No account, no setup — just open it after your next visit.
Questions first? Reach us at support@voznotes.com.au